The bulk addition interface with step progress sidebar and main data entry area
Load from text interface for importing data from external sources
```
## Add from detail view
In the record detail view, you can click "**+ \[Table name]**" at the nav bar to add a new record.
A dropdown menu will be opened. Select "**+ \[Table name] template**". Depending on your "[Add from form vs. Add directly](#form-add-vs.-direct-add)" settings, a form will be displayed or a record will be directly created.
) to insert today's date. By clicking the text, you can change the date to another date or any other text you like.
### Insert record
Other records can be inserted into the notes. You can, for instance, insert a protocols record into your notes.
Enter `#` to insert a record, and a dropdown will appear with a list of recent records. Choose a record to insert.
Additionally, you can search a record. Type `#`, and then type the search keyword, for example "`#Test Name`", to get results with matched keywords. A "AND" relation is applied when there are multiple keywords that are separated by a blank.
Click on the "LINK" icon (
" icon. From the dropdown, choose a role and click submit.
All other fields cannot be changed.
### Change order
It is possible to update the signing order if no one has signed the document. To change the order, click on the "
" icon, and drag the signer to the expected order and release.
### Remove signer
To remove a signer, click on the "**Remove**" button. You can only remove unsigned signers.
Signed users cannot be removed.
### Set minimum number of signers
For some companies, signing a record in the [electronic notebook](https://www.labii.com/electronic-lab-notebook-eln) required at least two signers, one as author and the other as witness. A minimum number of signers for a table can be set according to your company's policy. Unless the number of added signers reaches a minimum number of signers, the first signer will not be able to sign the document.
You will be instructed on how many more signers need to be added.
Click on "**Set minimum signers**" to change the minimum number of signers. Changing the value can also be done in **Settings -> Tables -> Click table name -> minimum\_number\_of\_signers**. This can only be done by administrators.
### Search signers
You can search signers by typing a keyword into the search bar in the **signer list view**, and then clicking **Search**. The search results can always be cleared by clicking the **Clear** button.
### Filter signers
With the **Filter** function, you can limit the number of signers displayed. You can do that by clicking **All signers** and then selecting a filter from the dropdown. Here are a list of filters:
* **All signers**. Filter to display all signers.
* **Signed signers**. Filter to display the signers already signed.
* **Unsigned signers**. Filter to display the signers need to sign.
## Signing and witnessing
In Labii, the signing and witnessing processes are identical. If you are the author, you mainly sign the document. As a witness, you are witnessing a signed document.
### Signing order
The signers must sign the record in order. The first signer must sign first. After signing, the record will be locked from editing and the second signer will be notified to sign. The second signer can either continue to sign or reject the signature.
* In the event of a second signer signing the document, it will further notify the third signer if there is one.
* If the second signer rejects the signature, the record will revert to editing mode. The first signer will then be notified to update the record.
* The process will continue until all signers have signed the document.
### Signing
When it is your turn to sign, you will see a "**Sign**" button under your name. To sign, click the "**Sign**" button.
1. Please add a comment if you wish.
2. Enter your login password. Your login password is used to verify your identity. If you use SSO to login, you can reset/generate your Labii password by clicking the Forgot Password link on the Login page.
3. Sign your name.
4. Click on Submit to sign. By signing, you certify that the record is accurate to the best of your knowledge. After signing, the document cannot be changed or deleted.
5. The next signer will be notified after signing.
### Message signer
To facilitate communication with the signer regarding signing or requesting changes, you can utilize the functionality of the "Send message" button. This feature allows you to remind the signer to sign or prompt them to request any necessary modifications.
### Reject
Click the "**Reject**" button if you don't approve the document after it has been signed by the authors.
You will be required to enter the **reason for your rejection** and the **login password** to verify your identity.
Upon rejection, the record will revert to editing mode. Your comment will be sent to the signed signers.
### Signing at Sections/Notes tab
At the Section and Notes tab, you can also sign the record.
* When it is your turn to sign, you will see a sign button at the top of the Sections/Notes tab. Click "Sign" to sign.
* If you are the next witness, you should see a sign and reject button on the Section/Notes tab. Click "Sign" to sign, and "Reject" to reject.
### Sign as author
If there are no signers added, and there is no limit to the minimum number of signers, the Sign button on the Sections and Notes tab will display as `Sign as author`. Clicking this button creates a signer in your name and signs the document simultaneously.
### Signing at Signers widget
Additionally, Labii's Signers widget enables you to sign directly inside a document. It displays the same content as the Signers tab. The widget replaces the previous Signatures widget.
## Modify after signing
Once a document is signed, it cannot be changed. Whenever there is a need for changes, you should have the next signer reject the signature so that the record will return to the editing mode.
If all signers have signed, you can add a new signer and have that person reject the signatures.
All signers must resign the document after all changes have been made.
Labii documents each sign-off and rejection, ensuring the change of data meets the regulatory requirements.
# Versions
Display all versions related to the changes
Whenever a change is made, Labii [Electronic Lab Notebook (ELN)](https://www.labii.com/electronic-lab-notebook-eln) and [Laboratory Information Management System (LIMS)](https://www.labii.com/laboratory-information-management-system-lims) saves a new version of the record automatically. This page shows all versions related to a record.
The content display is similar to the [Version](/widgets/section-widgets/regulation/audit-trail#version) widget. You can use the Version widget to insert the version information in your detail view.
## Blockchain
A [blockchain](https://en.wikipedia.org/wiki/Blockchain), originally block chain, is a growing list of records, called blocks, which are linked using cryptography. Each block contains a cryptographic hash of the previous block, a timestamp, and transaction data. By design, a blockchain is resistant to modification of the data.
[Labii](https://www.labii.com) is the **FIRST** and the **ONLY** company in the market that [uses the blockchain technology to secure your research data](https://blog.labii.com/2018/03/using-blockchain-technology-inelectronic-lab-notebook-eln.html). A key (Hash) is created as the signature to each version, and used to verify the connections to its previous version.
**Labii utilizes the hash key (blockchain technology) of each version to ensure no alter can be made to any of the previous versions.**
> **11.10(a)** Validation of systems to ensure accuracy, reliability, consistent intended performance, and the ability to discern invalid or altered records.
>
> \-- FDA 21 CFR part 11
## Version List
A list of versions are displayed at this page. Each version contains a version number, a customized or auto generated commit message, the user, the timestamp, a hash key, as well as a checking icon.
On default, 10 most recent versions are loaded in the detail view, click "**Load More**" button to load more activities.
### Search versions
You can search signers by typing a keyword into the search bar in the **version list view**, and then clicking **Search**. The search results can always be cleared by clicking the **Clear** button.
### Filter versions
With the **Filter** function, you can limit the number of signers displayed. You can do that by clicking **All versions** and then selecting a filter from the dropdown. Here are a list of filters:
* **All versions**. Filter to display all versions.
* **Renamed versions**. Filter to display the versions that have been renamed.
* **My versions**. Filter to display the versions created by you.
## Commit message
The commit message of a version can be updated for easy memory. A commit message indicates the message of changes, and why the change is made.
Click the pencil icon next to the version to update the commit message.
{% hint style="info" %}
The update of the commit message will not change the connect of the version.
{% endhint %}
## Preview a version
The detail of each version can be preview via clicking the the version title. The view is same as the [print view](/user-guide/detail-view#print), and it is readonly, no changed can be made.
## Restore to a previous version
If mistakes are made, you have options to restore to a previous version. Click "**Restore**" to restore. The restore will create a new version with notes "restored from version xxx".
# Activities
Shows the change activities of a record
An [audit trail](https://en.wikipedia.org/wiki/Audit_trail) is a security-relevant chronological record, set of records, and/or destination and source of records that provide documentary evidence of the sequence of activities that have affected at any time a specific operation, procedure, or event.
The content display is similar to the [Activity](/widgets/section-widgets/regulation/audit-trail#activity) widget. You can use the Activity widget to insert the activity information in your detail view.
## Activity list
This page shows a list of activities related to the record. Each activity shows what been changed, user, and date stamp.
| icon | name_singular | name_plural | description | unique_code | should_add_from_form | default_view | order |
|---|---|---|---|---|---|---|---|
| cloud | test | tests | This is a test | TT | true | overview | 1 |
| Label | Value |
|---|---|
| Version | 1.2.0 (updated on 2025-07-13) |
| Developer | Labii Inc. |
| Type | Column |
| Support Configuration | Yes |
| Support Readonly view | Yes |
| Support Edit view | Yes |
| Support Form view | Yes |
| Support Default value | Yes |
| Support Import | Yes |
| Allow multiple | Yes |