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Create Records

Overview​

A record refers to an experiment, a protocol, a file, et.al in Labii Electronic Lab Notebook (ELN) and Laboratory Information Management System (LIMS). Labii has developed many methods to smooth your user's experiments in creating records.

Add from form vs. Add directly​

Different records need to be added in different ways based on different requirements. In the ELN (Electronic Lab Notebook), an entry is usually created directly. A record can be created quickly this way. For LIMS or Inventory Management, where several attributions need to be collected before creating a record, a form must be filled out before the record can be created.

The administrators can control how a record is added by updating the should_add_from_form in the table settings (Settings -> Table -> Select a table). To ensure the user fills out a form before a record is created, set the value to true. Set the value to false to create a record without completing the form.

Four ways to add a record​

In Labii, a new record can be added to a table in three ways:

  • Add a blank record. It will create a blank record without any data.
  • Add a record from a template or duplicate a record. To reduce repetitive work, a template can be used to create a similar record. The created record will contain the same data (columns, sections, notes, signers) as the template.
  • Upload files. In the Files table, use Upload Files to upload one or more local files to selected workspaces.
  • Import records. By using the import function, multiple records can be generated simultaneously.

Execute workflows​

Select workflows to execute upon submission of the form. Use this field if you want to create 5 vials when a sample is created.

Use this function when:

  1. You want to execute workflows without triggers.
  2. You want to execute workflows which already have a trigger but do not trigger when this form is submitted.

You should not select the workflow that already has a trigger when this form is submitted. The workflow will be executed automatically. If selected, it might end up running twice.

This function applies to:

  • Add a blank record
  • Add records in bulk
  • Add a record from a template
  • Add a template
  • Import records