Stock Checkin and Checkout

Stock check-in and check-out procedures are pivotal aspects of inventory management within businesses.


Stock check-in and check-out procedures are pivotal aspects of inventory management within businesses. Check-in involves the process of receiving and logging incoming stock or inventory items into the system. It typically includes verifying the quantity, quality, and condition of the received goods against purchase orders or invoices. This step ensures accuracy and completeness in the inventory records. On the other hand, check-out pertains to the removal or depletion of stock from the inventory, often triggered by sales, transfers, or internal usage. It involves updating inventory records to reflect the deducted quantities accurately. Both check-in and check-out processes are crucial for maintaining inventory accuracy, streamlining operations, and facilitating informed decision-making regarding stock levels, reordering, and overall business logistics. Efficient management of these processes helps optimize inventory control, minimize errors, and enhance overall organizational productivity.


  • Install Inventory Management application.

How does it work

Labii facilitates the stock check-in and check-out process through the utilization of three tables. The Stock table serves as a repository for all stock details, focusing on the quantity of available stock. The Checkin table systematically records the arrival of inventory items. Conversely, the Checkout table tracks the departure of inventory items. Additionally, within the Checkin and Checkout tables, the Column Addition widget plays a pivotal role, automatically recalculating stock quantities upon the addition of check-in or check-out records.

Create stock record

Create stock record follows the same procedure as described for all other addition methods outlined here. Essentially, you have the option to do any of the following:

  • Click "Add" from side menu -> Click Stock -> Fill the form

  • Click Stock from side menu -> Click Add stock -> Choose Add blank stock

Stock detail

Upon stock creation, Labii generates multiple default sections designed to streamline stock management. The initial section, QR Code, offers the QR code specific to the current stock. This enables users to either print the label directly from this section or scan the label as needed. The second section details the Stock Level, presenting quantity and unit information. Following this, the third section showcases Check-in records, providing a comprehensive display of all check-in activities associated with the stock. Lastly, the fourth section, Checkout, exhibits and organizes all checkout records pertaining to the stock.

Checkin stock

Labii has simplified the check-in process significantly by incorporating scanning functionality. Initiating a check-in involves clicking the Scan button and selecting your preferred scanning device—choose from Scanner, Back Camera, or Front Camera options. Scan the stock QR code to reveal the stock name and its associated quantity. Multiple scans increment the quantity, and manual adjustments to the quantity are also feasible. Upon completion, hitting the Submit button generates a check-in record, increasing the total quantity by the checked-in amount. Additionally, aside from scanning, manual stock check-in is achievable by clicking the "Add checkin" button.

Checkout stock

The checkout process mirrors the check-in process in its execution. You can initiate checkout by clicking the Scan button or opting for the "Add check-in" button. Following record creation, specifying the checkout by person might be necessary. Upon hitting the Submit button, the stock quantity will decrease by the value indicated in the record.

Notification about low level of stock

Lab managers frequently require notifications regarding low stock levels. This can be easily accomplished using the Filter function, which not only identifies low stock but also has the capability to dispatch notifications based on specified frequencies.

Last updated