Update and manage Labii access of your team members


People (previously known as Personnel) are the members of your organization. Use it to control who can access your research data.
There are 4 roles for the people based on the configuration:
  • Administrators - have full permission to configure the whole account
  • Member - have permission to create, edit records
  • Readonly - have permission to read records
  • Alumni - no permission to view or edit the data. A member can not be deleted, archived to block access.
Labii does not charge the archived members.

Manage all personnel

You can get a list of personnel by following these steps:
  1. 1.
    Click the menu icon on the top left
  2. 2.
    Click on Settings
  3. 3.
    And select “Personnels” (under permission settings)
The columns for the personnel are as follows:
  • Names
  • Email address
  • Title
  • Is Administrator - either true or false
  • Is Archived - either true or false
  • Date Start - date of when the personnel joined
  • Date End - date of when the personnel/employee left. Use is_archived (mentioned above) to block user access
You can edit the email, title, “is administrator,” “Is Archived,” start and end date. Simply hover your mouse to the field you’d like to edit and a pencil icon will appear for you to edit/update the info.

Add Personnel

  1. 1.
    You can add new personnel to your organization by clicking the “+” icon located on the top.
  2. 2.
    Fill in the required fields: email, first/last name, and title. You also have additional fields that are optional as well. Once done updating the fields, click submit.
  3. 3.
    Once submitted, the new user will receive an email to activate their account and set up their login password.
If you are using the subscription plan and are out of seats, please contact [email protected] to add more seats.
If you are on the PPU plan, you can add unlimited members.

Personnel Detail

To edit personnel detail, click on the personnel’s name, and here are the fields that you can edit/update:
  • Email
  • First Name
  • Last Name
  • Title - the title of the user
  • Date Start - when did the personnel join the organization
  • Date End - the end date which will block user access
  • Is Administrator - whether the user is the administrator
  • Is Use Single Sign-On - disable it if the user does not want to use SSO. To use SSO, please make sure the organization has enabled this feature.
  • Should Receive Weekly Digest - you can choose if you’d like to receive an email about your weekly activities by either checking or unchecking the box
  • Should Receive Mention Notification - if checked, you will receive an email whenever a co-worker mentions you in a record.
  • Should Receive Record Change Notification - Ability to choose if you want to receive notifications if there are changes to a record
  • Metadata - For each metadata, the label and value need to be provided. Multiple metadata can be added via clicking Add Metadata button
  • Is Archived - Ability to archive a member, if checked, the member’s access will be blocked
  • Updated By - The Personnel who updated any of the fields listed above
  • Date Updated - automatically captured in the background within Labii ELN & LIMS when changes are made
The sidebar to the left has the following:
  • Add Personnel - click to add new personnel; same as the “+” icon on the top
  • Personnel - All personnel within your organization
  • Active Personnel - Click here to see only active personnel within your organization
  • Archived Personnels - Click here to only see archived personnel within your organization
  • Teams - Click here to view teams within your organization; Only the team you have access to are displayed
  • Projects - Click here to see projects within your organization
  • Help - link to our dedicated support and tutorial page
Navbar on the top has the following:
  • Search - Click the “search” icon to quickly find a specific personnel
  • Menu Drop List - Click on the “Menu” icon:
    • Ability to import and export
    • Links to quickly see all, active, or archived personnel
    • Along with links to teams, projects, and Help - our dedicated support page with documentation/screenshots/videos.

Personnel status

Each added individual has three statuses:
  • Active - the user is active
  • Archived - the user has been archived
  • Not activated - the user is not activated
Users who don't have Labii access or who aren't activated can resend the access email by clicking on the "Send Access Email" button.
The button can be found at People -> Select a user -> Status

Duplicate personnel

Personnel can be duplicated by clicking More -> Duplicate.

Setup user account

After your administrator adds you to Labii, you will receive an email titled "Your Labii Access" to set up your account information.
To set up your account, locate and open the email "Your Labii Access". Then, click the "Get My Access" button.
Follow the steps to verify and update your information once you click the link.
  1. 1.
    Verify that your first name is correct, if not, enter a new one.
  2. 2.
    Verify that your last name is correct, if not, enter a new one.
  3. 3.
    Enter a new password. You can always change the password later using the Forgot Password link.
  4. 4.
    If you would like to use two-factor authentication, enter your phone number and check the "Should Enable MFA" box.
Following submission, you will be able to use Labii directly.
"Get My Access" can only be used once for security reasons.
If you have not set up your account, you will encounter the following error during login.